Xembly is an AI-powered executive assistant — an automated chief of staff — designed to handle scheduling, meeting notes, task management, and productivity optimization for enterprise teams. Founded in Seattle, WA and backed by a $15M Series A from Norwest Venture Partners, Xembly combines large language models with proprietary automation to eliminate the administrative overhead that slows knowledge workers down.
Key Capabilities
Intelligent Scheduling
Xembly handles everything from simple one-on-ones to complex multi-participant scheduling requests. Its AI assistant, Xena, manages scheduling conversationally over email, Slack, and scheduling links — navigating conflicts and creating agendas in seconds without the back-and-forth typically required by calendar tools.
Automated Meeting Notes
Unlike generic note-taking solutions, Xembly filters out non-critical information and captures only the most important meeting moments: action items with automatically tagged owners and deadlines, along with video clips of key moments. This works across remote, hybrid, and in-person meetings, freeing participants to focus on discussion rather than note-taking.
Smart Task Management
Xembly's Task Manager goes beyond static focus blocks by intelligently protecting time for personal to-dos and high-priority meeting action items. The platform automatically tracks tasks, blocks relevant time on the calendar, and guides users toward completion. Users are 26% more likely to complete their tasks with Xembly managing their time blocks.
Actionable Recommendations
By analyzing priorities, calendar patterns, and team-wide time usage, Xembly provides recommendations to improve meeting effectiveness and overall productivity. The system proactively suggests and carries out improvements to help teams spend their days more productively.
Pre-Meeting Support
Xembly helps set meetings up for success with an agenda builder that runs before each scheduled meeting, ensuring participants arrive prepared with the right context and objectives.
Integrations
Xembly connects with the tools teams already use. Meeting action items can be automatically added to Jira or Salesforce. Tasks in ClickUp or Notion are bi-directionally synced and managed directly on the calendar. Slack integration allows scheduling and task management from within chat conversations. This eliminates manual copy-pasting and ensures team alignment across systems.
Enterprise Security and Compliance
Xembly was built with enterprise requirements from the ground up. Key security features include customizable data retention periods set by the organization, a strict policy against using company data for model training, and a hybrid cloud infrastructure that gives businesses full control over their data. These protections make Xembly suitable for regulated industries and organizations with strict compliance requirements.
Intended Users
Xembly is designed for knowledge workers, managers, and executives across product management, customer success, sales, revenue operations, and engineering teams. The platform's all-in-one approach replaces dozens of niche productivity tools — scheduling apps, meeting notes solutions, task managers, and calendar management tools — consolidating them into a single AI-powered assistant.
