Aki is an AI-powered executive assistant integrated into Akiflow, the time-blocking productivity suite designed for busy professionals, founders, and teams. It manages tasks, schedules events, and automates workflows through natural language commands, email processing, and proactive suggestions. Aki is available to all Akiflow Pro subscribers as a built-in feature.
How It Works
Aki operates within the Akiflow app through a chat interface and voice commands. Users type or speak requests such as "Schedule a meeting with Sarah next Tuesday at 3 PM" or "Create a task to review the Q3 budget." Aki processes these instructions against user calendars and task lists, executing actions in real time. For workflow automation, users describe a process and Aki handles recurring execution, from sending reminders to updating calendar blocks.
Key Capabilities
- Natural language scheduling: Create events, set reminders, and manage availability with conversational commands. Aki reads calendar context to suggest optimal time slots.
- Email processing: Forward emails to Aki and it automatically extracts tasks and events, placing them into the appropriate inbox or calendar without manual entry.
- Workflow automation: Pre-built workflows cover team 1-1 scheduling, daily briefs, meeting follow-ups, travel planning, goal tracking, stock monitoring, fitness coaching, sales operations, birthday reminders, and currency conversion. Custom workflows can be defined with simple text prompts.
- Proactive coaching: Aki analyzes free time slots and task urgency to suggest when to block focus time, review inbox, or address overdue items.
- Memory layer: Persistent context across sessions lets Aki learn user preferences, recurring patterns, and priorities, improving suggestions over time.
- Voice and mobile: Voice commands work on desktop and mobile apps. Phone call capabilities, where Aki can converse with contacts on the user behalf, are in development.
- Daily briefings: Each morning Aki generates an agenda summary covering the day events, task priorities, and reminders in a single view.
Integrations and Ecosystem
Aki connects with over 3000 apps through native integrations, Zapier, and IFTTT. It syncs bidirectionally with Google Calendar and Outlook Calendar. The universal inbox aggregates tasks from project management tools, emails, and messaging platforms into one stream for Aki to organize and prioritize automatically.
Use Cases
- Founders and executives delegate scheduling, meeting preparation, and daily planning to Aki, reducing administrative overhead.
- Busy professionals manage overlapping work and personal calendars, prioritize tasks, and minimize context-switching with Aki.
- Remote teams coordinate across time zones with automated 1-1 scheduling and shared goal tracking.
- Freelancers capture ideas via quick capture, automate recurring tasks, and maintain consistent daily routines through Aki workflows.
Pricing
Aki is included in Akiflow Pro at $34 per month billed monthly or $19 per month billed annually ($228 per year). A 7-day free trial is available. The assistant works on desktop (macOS, Windows) and mobile (iOS, Android) with offline support for core features.
