Actimate

Actimate is a productivity app designed for people with ADHD and those who struggle with scattered focus. It combines goals, habits, tasks, and calendar into a single system with an AI accountability partner named Pia that proactively checks in on progress. Created by Kevin Jordan of ActimateAI LLC, the app is available on iOS and Android with a free plan and optional Pro subscription.

Key Features

• AI Accountability Partner (Pia): Pia proactively checks in at scheduled times, follows up on goals, asks about progress, and adapts to different coaching styles including Supportive, Direct, Playful, and Tough Love. Voice mode is available for hands-free interaction.
• Three Experience Modes: Users can choose Full mode (complete productivity suite), External Brain (quick capture without structure), or Minimal mode (focused simplicity) depending on their needs.
• Task Management: Built on GTD (Getting Things Done) methodology with a Next Actions view that surfaces only actionable items. Tasks can be filtered by priority, energy level, or context, and large projects can be broken down with AI assistance.
• Habit Tracking: Visual streaks and milestone celebrations motivated by identity-based habit formation principles. Missing a day does not reset progress.
• Goal Achievement: Automatic milestone tracking at 25%, 50%, 75%, and 100% completion. Daily tasks and habits link directly to long-term goals.
• Focus Tools: A Pomodoro timer with customizable durations and audio options appears as a minimizable floating element during work sessions.
• Calendar Integration: Syncs with Apple Calendar and Google Calendar to create a unified visual timeline. Tasks can be scheduled directly into time blocks.
• Accountability Partners: Users can invite friends or family to view shared goals and habits, send nudges, and celebrate achievements together.
• Productivity Score: A points-based system rewards task completion with higher priority tasks earning more points. Habit streaks and goal milestones contribute bonus points.

Use Cases

• ADHD Management: Designed with neurodivergent challenges in mind, addressing task paralysis through single-action focus and time blindness through visual timelines.
• Busy Professionals: Helps professionals juggle work, personal, and family responsibilities by consolidating scattered to-do lists into one organized system with AI accountability.
• Goal Achievement: Individuals working toward long-term goals can break them down into daily actionable steps with AI guidance and progress tracking.

Pricing

Actimate offers a free plan with core productivity features. A Pro subscription unlocks the full experience at $9.99 per month or $59.99 per year. A welcome offer of $44.99 per year is also available. All plans are ad-free.

Privacy and Security

Actimate uses Claude Sonnet by Anthropic for its chatbot interactions. Calendar data is shared with the LLM only when users grant permission. The app requires iOS 16.1 or later and macOS 12.0 or later with Apple M1 chip or newer.