myTB AI is an artificial intelligence-native bookkeeping, automated reconciliation, and trial balance platform engineered for accounting firms, certified public accountants, fractional CFOs, and multi-entity enterprises. By converting raw bank statements, credit card PDFs, invoices, and receipts into balanced, review-ready general ledger entries, myTB AI accelerates period-end closing workflows while enforcing rigorous auditability and human-in-the-loop governance.
Automated Document Extraction and Journal Entry Creation
Traditional accounting workflows require tedious manual data entry and error-prone document typing. With Documents Pro, myTB AI extracts itemized transaction details from bank PDFs, merchant processing statements, loan amortization schedules, and property closing disclosures. The system automatically calculates principal and interest splits, balancing draft journal entries before queuing them for review.
Intelligent Chart of Accounts Categorization
The platform leverages specialized large language models to code transactions against an organization's specific Chart of Accounts. Confident categorizations are prepared for one-click bulk posting, while uncertain line items are flagged with confidence scores in a dedicated exception queue. The AI operates within strictly bounded account lists, preventing the hallucination of non-existent ledger accounts.
Inter-Entity Transfer Matching for Multi-Company Ledgers
Managing finances across holding companies, real estate syndications, and multi-LLC structures frequently causes duplicate income recognition and unbalanced intercompany balances. myTB AI detects cross-entity transfers across connected bank accounts and automatically pairs them into single, balanced intercompany journal entries, eliminating phantom revenues and reconciliation discrepancies.
Governed AI with Complete Audit Trail
myTB AI adheres to a strict governance model where artificial intelligence proposes drafts while certified human professionals retain final posting authority. Every automated action, categorization rule change, and manual override is permanently logged with timestamped user attribution, ensuring complete compliance with professional auditing standards.
AI Month-End Close Checklists and Blocking Controls
The built-in month-end close engine streamlines review deadlines through automated reconciliation checklists. The system identifies unposted transactions, unverified bank differences, and missing accruals. Hard closing controls prevent period locking until all balancing requirements and reconciliation milestones are satisfied.
Built-in Tax Engine and Workpaper Automation
Rather than postponing tax preparation until year-end filing deadlines, myTB AI maintains real-time tax telemetry throughout the fiscal year. The tax engine monitors fixed asset additions, calculates depreciation schedules, models partner K-1 distributions, and generates exportable tax workpapers directly from current ledger data.
Client Portal and Frictionless Document Collection
For bookkeeping and CPA practices serving external clients, myTB AI includes white-labeled client portals. Small business clients can securely upload monthly bank PDF statements, receipts, and tax notices directly from their phones or desktop browsers. Incoming files immediately populate the firm's central processing queue, pre-extracted and staged for automated categorization.
Continuous Vendor Rule Learning and Adaptive Categorization
As accountants review exception queues and make manual classification adjustments, myTB AI learns client-specific vendor rules. The adaptive machine learning engine remembers custom vendor naming conventions, recurring project allocations, and split percentage rules, steadily increasing automated categorization accuracy over consecutive monthly cycles.
Real-Time Financial Statements and Trial Balance Verification
Ledger balances, income statements, balance sheets, and custom analytical reports update instantaneously as soon as transactions are approved. Financial controllers can drill down from high-level trial balance line items directly into original underlying source receipts and statement snippets with one click, streamlining year-end audits.
Subscription Tiers and Multi-Entity Pricing
myTB AI provides unified multi-entity plans allowing organizations to manage multiple corporate entities under a single login without paying per-file fees.
| Plan Tier | Entity Allowance | Target Users | Key Features Included |
|---|
| Starter | Up to 2 entities | Small businesses & sole practitioners | Statement extraction, AI categorization, bank reconciliation, standard P&L reports |
| Professional | Up to 10 entities | Growing accounting firms & agencies | Documents Pro, inter-entity transfer matching, AI Month-End Close, tax engine workpapers |
| Business / Firm | Unlimited entities | Large CPA firms & syndicates | Custom workflow approvals, client portal branding, priority support, dedicated onboarding |
Accounting firms can schedule an interactive walkthrough demo or start an annual subscription with secure onboarding.
