OneTask

OneTask is an AI-powered task management application designed for individuals with ADHD, creatives, and neurodivergent users. It combines intelligent task prioritization with automated reminders and Google Calendar and Gmail integration to help users organize tasks, schedule their day, and maintain focus without cognitive overload. The product is operated by Conscious Apps Inc. and is accessible through its website at onetask.me.

Key Features

• AI-powered auto-prioritization analyzes tasks based on user patterns, deadlines, and energy levels to determine what to work on next, reducing the time spent on manual organization and decision fatigue.
• Multiple task views including Table, Calendar, Kanban, and Card layouts give users the flexibility to organize work in the way that best suits their cognitive style and current workflow needs.
• AI-assisted task breakdown splits larger projects into smaller actionable steps using suggestion generation, helping users make progress on complex undertakings without feeling overwhelmed.
• Google Calendar integration enables creating, updating, and deleting events directly from tasks within the app, while Gmail integration converts emails into tracked actionable items.
• Customizable reminders support flexible notification styles including visual, sound, and text alerts that can be tailored to individual sensory preferences and needs.
• Color-coding and visual timeline supports enhance task understanding, categorization, and retention for users who benefit from visual organization methods.

Pricing

OneTask offers a free version with core task management, AI prioritization, and basic views. Premium access costs a one-time payment of $49 with no recurring subscription. The premium tier unlocks automation, card view, custom prioritization rules, intentions, goals, habits tracking, and all future updates including the upcoming mobile application. Priority support and a 7-day refund policy are included.

Intended Users

• Individuals with ADHD who benefit from structured task organization, external reminders, and automated prioritization to compensate for executive function challenges and reduce procrastination.
• Neurodivergent users who need a task manager that adapts to diverse cognitive workflows and sensory preferences rather than imposing a rigid organizational structure.
• Creative professionals and busy professionals seeking AI-assisted workflow management that reduces administrative overhead, maintains deep focus, and helps prioritize competing demands.

Integrations

OneTask integrates with Google Calendar for two-way event and task synchronization and with Gmail for converting emails into tracked tasks. Google authentication tokens are encrypted using AES-256 encryption. The company states it does not share Google Calendar data with third-party vendors or AI models.

Privacy and Security

OneTask is operated by Conscious Apps Inc., based in Houston, Texas. User data is stored on servers in the United States. The service supports Google social login and provides account deletion and data removal options upon request. The company publishes a privacy policy covering California resident rights under the Shine The Light law, GDPR compliance for EEA and UK users, and data retention practices. A cookie notice describes available tracking technologies and opt-out options.